UNC SCHOOL OF THE ARTS

Art Committee

AGENDA

March 25, 2015

I. Approval of Policies

a. Attribution

b. Sale/Memorandum of Understanding (MOU)

c. Collection?

II. Darrel Tousley Light Blender update and recommendation

III. Martha Dunigan Early Journey 1988, update/recommendation

IV. Other gifts update

V. Plaque options/costs report

VI. Faculty Endowed Scholarship Exhibit?

VII. Tours, Reconaissance, and other Next Steps

VIII. Nomination of officers

The University of North Carolina School of the Arts (hereinafter referred to as UNCSA) Art Committee is responsible for review of all proposed gifts of public art to UNCSA, including donations by individuals, neighborhood and community groups, and state, national and international organizations. The UNCSA Art Committee, made up of twelve (12) members appointed by the Chancellor or Chancellor’s designee, shall meet as necessary (typically each semester) to review proposed gifts of art. The UNCSA Art Committee reviews each proposed gift of art for aesthetic quality and/or relevance to UNCSA history or culture; reviews the potential site(s); and reviews safety and long-term conservation and preservation considerations.

The Committee shall include representatives from the following areas:

a. Archives

b. Budget and Finance;

c. College student body;

d. Development Office;

e. Facilities Services;

f. Faculty Council;

g. General Counsel;

h. High school student body;

i. Staff Council;

j. UNCSA Foundation

k. Visual Arts faculty;

l. Winston-Salem community representative;

The UNCSA Art Committee reviews:

a.) all proposed gifts of public art to UNCSA, including donations by individuals, neighborhood and community groups, and state, national and international organizations.

b.) all proposed artworks created or commissioned by any of these groups for long-term or permanent display

c.) all spaces proposed to be used primarily for the display of visual art for more than 9 months.

d.) curatorial needs of works in the UNCSA collection, including relocating, hanging, repair and restoration, de-accession, or sale .

Situations not requiring review by the UNCSA Art Committee:

a.) artworks placed temporarily on UNCSA property without being offered to UNCSA as gifts, provided that the donor obtains the appropriate revocable permits for placement of the works and agrees to insure and maintain the artworks throughout the period covered by the permit. For the purposes of this policy, “temporary” is defined as any period less than 9 months.

b.) exhibition spaces inside a building used primarily by an individual school or division for pedagogical purposes.

c.) gifts valued at less than $1000 and smaller than 18”x 24” for 2-dimensional work and smaller than 18” in any dimension for 3-dimensional.

Gifts of Art Policy

Background

Works of art are occasionally offered to UNCSA. The UNCSA Art Committee is entrusted with the responsibility to evaluate the suitability of a proposed artwork and recommending whether to accept it as a gift, and/or to allow it to be installed on the UNCSA Campus. The committee makes recommendations to the Chancellor or Chancellor’s designee, and, if approved by the Chancellor or Designee, the gift becomes the property of UNCSA and/or UNCSA Foundation for the express use of UNCSA campus community unless otherwise specified. Maintenance becomes the responsibility of UNCSA and/or UNCSA Foundation. (Gifts may be transferred from the UNCSA Foundation to the State of North Carolina). In accepting a gift, UNCSA and/or the UNCSA Foundation may require that the donor establish a maintenance endowment to ensure the adequate quality of care for the artwork.

Guidelines for Review

Proposed gifts are evaluated on the basis of the criteria outlined below. Community groups or individual donors proposing gifts are informed of the importance of these criteria in the UNCSA Art Committee’s considerations. The UNCSA Art Committee requires evidence that these criteria have been met satisfactorily when making a recommendation regarding a proposed gift.

See guidelines for format under Item 10: Proposal Format.

1. Aesthetic Merit

Is the proposed gift an artwork with strong aesthetic merit? Aesthetic merit refers to the application of sound formal design principles as well as a clearly articulated conceptual framework. In certain special instances, works of particular relevance to UNCSA history or culture may be accepted for their historical value regardless of aesthetic merit.

2. Technical Quality

Is there evidence of professional working methods that will support long-term care and conservation efforts? Are the hanging and framing materials and methods of archival quality? If an outdoor work, is the proposed gift fabricated to professional standards and capable of withstanding an outdoor climate of wind, rain, snow, ice, intense heat and high humidity? Is the work structurally engineered to insure the safety of the viewing public?

Potential donors should provide documentation of the proposed gift in the form of description, photographs, and documentation of artists’ qualifications.

3. Site

Will the artwork occupy a site of significance on campus (e.g. an entrance to the campus or a major building or renovation project)? How well does the proposed gift complement the site both aesthetically and conceptually? What is the scale of the artwork in comparison to other structures near it? What impact will the proposed artwork have on the environment? That is, how will it affect animal habitats, erosion, drainage, etc.? Site selection should involve representatives of campus constituencies housed near the proposed site(s).

4. Liability

The potential liability to UNCSA should be addressed. Analysis should be based upon the artwork’s potential susceptibility to wear and vandalism, inherent danger to the public, and any special insurance requirements.

5. Budget

Potential donors should also show evidence of the financial considerations based upon cost of implementation of display, sources of funding, and a sample maintenance plan that estimates such costs to UNCSA over the life of the artwork. Works intended for a finite period of display over 9 months but not proposed as permanent gifts to UNCSA should also include estimates of the costs for installation and removal from campus. [See also: Item 10, Long-Term and/or Permanent]

The Internal Revenue Service does not allow recipient institutions to estimate the value of proposed gifts. Donors should refer to the appropriate IRS documents for help in determining the value of the property to be donated. A written appraisal completed by an independent, professional art appraiser is required for all gifts of art valued above $5,000. The cost of appraisal is the donor’s responsibility.

6. Recognition

UNCSA will provide appropriate recognition of the donors of art works, unless said donors wish to remain anonymous. Any work of art to be placed on campus over 9 months should have a plaque placed near the work that recognizes the artist(s) and/or designer(s), as well as the title, media and date(s) of the work.

7. Installation

Committee should address the following questions in evaluating proposals for works to be displayed in public:

A. How many persons are necessary to site or remove the work? Can it be displayed and transported easily?

B. Does the installation of the proposed gift require special equipment or vehicles? Are these costs accurately reflected in the proposed budget? Is this equipment readily available, or must arrangements be made for rental and/or reservation of it?

C. What is the installation schedule?

D. What accommodations have been made to adequately anchor the work to prevent theft, vandalism and harm to the public?

E. Has UNCSA’s Facilities Services office been consulted to help in determining suitability of the site and the timing of installation?

8. Maintenance and Preservation

Committee should address the following questions in evaluating proposals for works to be displayed in public:

A. Are unusual or on-going costs likely?

B. Have maintenance funds in perpetuity been provided by the donor? UNCSA may, at its discretion, require the donor to allocate and guarantee funds for maintenance and preservation.

C. Donors should provide a final report on future maintenance, including a plan for routine care, with estimated costs. UNCSA may ask that this report be prepared with the assistance of a qualified conservator.

D. Have the artists/designers granted written permission for work by a qualified conservator, should the need arise?

9. Recommendations on Acceptance of Gifts

The UNCSA Art Committee makes recommendations to the Chancellor or Chancellor’s designee on a course of action regarding each gift or project proposed. If the UNCSA Art Committee recommends acceptance of the gift or project, the UNCSA Art Committee may request formal approval of the site by the Chancellor or Chancellor’s designee. The UNCSA Art Committee may also recommend that a community group retain ownership of the work. The UNCSA Art Committee’s recommendations will be presented to the Chancellor or Chancellor’s designee for consideration.

10. Long-Term or Permanent Loans

Some donors may wish to offer works of art for long-term or permanent loan (any period exceeding nine months that also includes either a fixed or implied termination date) while retaining ownership of the work. In this instance, all of the above procedures remain the same exclusive of issues pertaining to the transference of ownership of said works to the UNCSA Foundation or the State of North Carolina. Donors should specifically address issues of liability and the length of the loan period in their proposals.

11. Proposal Format

The UNCSA Art Committee does not wish to discourage the submission of proposals by establishing a rigid format; the following list is meant as a guide to help those wishing to put forward work(s) for consideration by the UNCSA Art Committee. It is recommended that parties wishing to offer works of art to the UNCSA community consider making an initial inquiry via letter prior to the submission of a complete proposal. Submission of a letter of intent would facilitate the scheduling and convening of the UNCSA Art Committee, and allow for a review of potential sites on campus, etc.

The format for proposals is as follows:

Cover letter stating the nature of the proposal (donation of existing work, commission of new work, loan or permanent gift);
Contact information for all parties involved (names, addresses, phone numbers,

e-mail addresses, etc.);

Images of the work(s) to be considered;
Written description of the work(s) to be considered. Address the following areas:

1. Aesthetic merit;

2. Technical quality;

3. Site analysis;

4. Analysis of liability;

5. Budget;

6. Plans for recognition (or desire for anonymity) of the donor(s);

7. Maintenance and preservation plan;

8. Installation plan;

9. Time-line for implementation;

Resume or curriculum vitae of each artist(s), member of the design team and professional fabricator;
Other support materials such as catalogs, reviews, etc.

In order to facilitate development of a proposal by potential donors, paper and electronic copies of this policy may be obtained by contacting the UNCSA Office of Development, or from the UNCSA Web site: www.uncsa.edu. It is recommended that potential donors retain a copy of their proposals for reference throughout the process. Donors are asked to submit at least two (2) copies of each proposal being offered for consideration for distribution to the UNCSA Foundation and the UNCSA Art Committee. Initial letters of inquiry regarding donation should be sent to:

Office of Development

Director of Donor Communications

University of North Carolina School of the Arts

1533 S. Main Street

Winston-Salem, NC 27127-2188

336-770-3330

12. De-Accessioning Policy

The University shall retain the right to the de-accession of any items, however acquired, which do not meet its overall standards of quality or relevance as described herein below. De-accession of materials shall be related to the policies here set forth, rather than to temporary needs or to the dictates of taste.

Funds realized from the de-accession of materials shall be used to augment University holdings in art or otherwise fulfill the intent of the original donation, bequest, or appropriation as determined by the Chancellor or Chancellor’s designee on the recommendation of the UNCSA Art Committee

A. Subject to the discretion of the UNCSA Art Committee, objects in the collection may beproposed for removal for any or all of the following criteria:

1. Relevance to UNCSA’s mission or permanent collections

2. Condition of the object, particularly if it has deteriorated or been damaged beyond repair or poses a health hazard

3. Care of the object by UNCSA is no longer feasible

B. De-Accessioning procedures

Methods of removing objects from the collection will be carried out in accordance with any local, state, and federal regulations and legal requirements and in accordance with UNCSA policies as follow:

1. An affirmative vote for de-accessioning must come from the UNCSA Art Committee UNCSA Art Committee, finalized by the approval of the Chancellor or Chancellor’s designee.

2. A third party authority on the object to be de-accessioned will be consulted to verify current market value.

3. UNCSA will undertake due diligence to contact the donor or heirs of the donor if the object to be de-accessioned was a gift or bequest to extend the right of first refusal. Special consideration and notification is given to living artists whose work has been acquired through purchase or donation.

C. Documentation of Deaccessions

Documentation of the following steps in the deaccession process will be retained in the original object file:

1. UNCSA Art Committee’s written justification and photograph for each object

2. Authorization by the Chancellor or Chancellor’s designee

3. Copies of exchange, sale receipts, or any other relevant documentation.

D. Allocation of Proceeds from Sale

All proceeds from the sale of a de-accessioned object, with the exception of any related costs, are designated to Purchase funds or Conservation and care of collection

E. GIFTS OF ART FOR THE PURPOSE OF RESALE

1. Works of art or artifacts specifically donated and designated for sale to benefit UNCSA will not be accessioned but recorded separately as works for sale. Current tax laws on the duration of time between gift and sale will be adhered to.

2. Third party review and/or appraisal of art and artifacts donated to the university specifically to benefit the UNCSA through sale proceeds is mandated to assure that these pieces receive the full market value at sale.

3. Funds received by the sale of works of art will be used at the Chancellor’s discretion; held with the UNCSA Foundation